The City of Bangor is excited to announce a new career opportunity as a Grants Accounting Specialist.  This position provides fiscal support on grants and contracts for Bangor Public Health and Community Services. Works with and supports the public health staff in developing, implementing and providing ongoing financial oversight to grants management operations, ensuring the appropriate use and accurate reporting of all financial transactions on grants and contracts, and creation of budgets.  This position is grant funded and will focus on the Maine Prevention Network grant and related fiscal activities within the Health Promotion Division.

Due to the nature of grant funding, this position is expected to be needed until the end term of the grant, or for approximately eight (8) years.  The grant, however, may be ended sooner or renewed at the discretion of the funding source and/or the City.

Duties:

• All duties and responsibilities are in relation to assigned grant(s) or contract(s).

   

• Be the primary fiscal contact for sub-recipients and funders; understand specific grant requirements; ensure compliance on contract conditions and assurances; ensure reporting requirements are met.

   

• Coordinate the budgeting process and detail for assigned grants. Setup budgets in accounting software and monitor budget activity for grants. Resolve accounting and reporting issues as necessary; prepare monthly budget-versus-actual status reports and projections for use by program staff; identify issues, concerns and problems and communicate with Health Promotion Manager and program staff.

   

• Evaluate the financial capabilities of sub-recipients and contractors for contract approval. Notify Health Promotion Manager and/or program staff of any financial issues that may arise with subrecipients.

   

• Monitor sub-recipients. Review budgets and reimbursement requests for appropriateness, and ensure sub-recipients are in compliance with established administrative and financial policies, procedures, and sound business practices.

   

• Manage agreements and ensure the terms and conditions of agreements are met and properly documented and communicated.

   

• Coordinate with the other finance/accounting and program staff, to ensure transactions are properly recorded and agree to the grant/contract agreement, while also ensuring sub-recipient financial activities adhere to deliverable deadlines.

   

• Approve invoices and expenses related to various programs managed.

   

• Prepare required reports for month and year-end close activities.
• Assist program staff with spend down of grant funds

   

• Prepare invoices and requests for payments to funding agencies and reconcile grant expenses to funder reports.

   

• Prepare budgets for grant submissions

   

• Protect organization’s value by keeping information confidential

   

• Support program staff as necessary in delivering grant requirements.

   

• Maintain efficient electronic and paper filing systems for financial records.

   

• Provide inventory support for general office supplies, computers and accessories, and items recommended for ergonomic needs.

 

 

• Support audit preparation as needed.

 

 

• Perform other duties and responsibilities as requested with an appropriate sense of humor, positive and professional attitude, and team spirit.

Experience/Competencies

• Have a bachelor’s degree in accounting or business administration, or equivalent work experience, as well as knowledge of generally accepted accounting principles; have knowledge of accounting practices and grants management procedures.

   

• Work independently and set priorities; act effectively and efficiently under pressure; solve problems and exhibit strong organizational skills.

   

• Excel at details, manage and organize multiple projects, work independently, and set priorities.

   

• Embody excellent communication and interpersonal skills, having the ability to interact with internal and external contacts using diplomacy, tact and discretion.

   

• Follow through with all projects and assignments, follow timelines and meet scheduled deadlines.

   

• Work well in a team environment across multiple agencies and funding partners, be assertive and persuasive as necessary while maintaining positive and productive relationships.

   

• Have strong computer literacy; proficient in Excel and all other Microsoft Office programs.

Some of the benefit highlights for this position include:

• Pay range of $22.94 t $30.86 per hour, commensurate with qualifications and experience

• Contributing in a significant way to your local community

• Several insurance options, including low deductible medical insurance, with up to 80% of health insurance paid for by the City as well as dental and vision insurance

• Paid vacation (starting at 3 weeks) AND sick time, in addition to 13 paid holidays per year

• Retirement plan with generous employer contribution

• Long-term disability - 100% City-paid

This position will remain open until filled.  Applications will be reviewed as received and interviews may begin while job is posted.  A City of Bangor application can be completed at: City of Bangor - Application for Employment (Page 1 of 7) (office.com) .  Questions may be directed to apply@bangormaine.gov.  Thank you for your interest in working for the City of Bangor!

EQUAL OPPORTUNITY EMPLOYER